Bookings Report
The Bookings report is a powerful way to understand:
How often your teams are booking
What they’re spending
What types of bookings they’re making
Use this report to monitor usage, control costs, and spot trends in how your workforce uses workspaces over time.
Summary Overview
At the top of the report, you’ll see a summary of bookings and spend for your selected time period (for example, a year, quarter, or month).
This summary typically includes:
Total bookings
Total spend
Breakdown by booking status, such as:
Completed
Late cancelled
Refunded
Upcoming
This overview helps you quickly:
See overall booking activity
Identify patterns like frequent late cancellations that may be costing your team money
Understand how much of your spend is tied to upcoming vs. past bookings
Bookings & Spend by Space Type
To the right of the summary, you’ll see bookings and spend by space type, broken down into categories such as:
Desks
Meeting rooms
Private offices
Airport lounges
This view helps you understand:
Which space types your organization relies on most
How your spend is distributed across different types of spaces
Interactive Filtering
You can click on:
A space type (e.g., “Meeting rooms”), or
A status (e.g., “Late cancelled”)
…to filter the rest of the dashboard by that category.
Click once to apply the filter.
Click again to remove it.
This makes it easy to focus on exactly what you care about (for example, only completed meeting room bookings).
Bookings by Space Type (Visual Overview)
Further down, you’ll find a visualization of bookings by space type.
This section gives you a clear, at-a-glance view of:
Which types of spaces your employees prefer
How usage is split between desks, meeting rooms, private offices, etc.
It’s a great way to answer questions like:
Are employees mostly booking desks or meeting rooms?
Are private offices used regularly or only occasionally?
Booking Trends Over Time
To the right, you’ll see bookings trends over time, which you can view:
Broken down by booking status (e.g., completed vs. cancelled), or
Broken down by space type
You can also toggle between time intervals:
Monthly
Quarterly
Yearly
This helps you:
Spot long-term trends in workspace usage
Identify busy periods or seasonal patterns
See how booking behavior changes over time (e.g., more meeting rooms later in the year)
Flexible Breakdown by Teams, Users & More
One of the most flexible parts of the report lets you slice your data by:
Cost center
Department
Space type
Team
User
Within this section, you can see useful metrics such as:
Number of attendees
Number of bookings
Average booking value
Cost per attendee
Cost per seat
Total spend
Examples:
To see cost per seat by team, filter by Team and use the cost per seat metric.
To see how many bookings each team has made, use the bookings metric grouped by team.
This area lets you view your data, your way, depending on the questions you’re trying to answer.
Top Days Booked
If you’ve ever wondered which days of the week your teams book the most, you’ll find that insight here.
The Top days booked section shows, within your selected time period:
Which weekdays are most popular (for example, Thursdays might be the busiest overall).
You can also:
Filter by space type to see, for example:
Which days people book meeting rooms most often
Whether desks are more popular earlier or later in the week
This provides a simple but powerful view into how your workforce schedules their in-person work.
Booking Details (Line-by-Line View)
The Booking Details section gives you a full, line-by-line view of every booking in your filtered dataset.
For each booking, you’ll typically see:
Team and department
Cost center
Space type and location booked
Booking status
Dates and duration
Payment method
Additional booking details
You can:
Sort the table by any column (e.g., highest spend, most recent, specific team)
Export the data to:
CSV
Excel
This is especially useful for:
Finance and budget reporting
Reconciliation and audits
Sharing detailed data with stakeholders
When to Use the Bookings Report
Use the Bookings report when you want to:
Understand overall booking volume and spend
See which space types are used most
Monitor cancellations, refunds, and upcoming bookings
Compare teams, departments, users, or cost centers
Identify popular days and patterns in how employees schedule work
Export detailed data for finance or operational reporting
With just a few filters and clicks, this report helps you uncover insights about how your teams use workspaces, manage spend more effectively, and plan better for the future.